CO129-575-5 Passport Office- authorisation for writing off deficiencies 31-3-1939 - 19-3-1940 — Page 37

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Enclosure II.

Enclosure III.

Enclosure IV.

3.

Issue of Passports.

I have been unable to find any record of balance

held at any particular period upon which reliance can be placed,

so I have represented the opening balance on 1st January, 1937

by the Cypher X.

It will be seen from Enclosure II attached that the

least possible number that could have been in stock on 1st

January, 1937, was 69. This number added to the working

balances of issues from receipts up to 5th January, 1939, less

the number of spoilt passports held in the Passport Office

safe on the 5th January reveals that there should have been a

balance of at least 69 plus 105 or 174 passports.

The Police Accountant made a check at that date and

found 146 only so there are 28 unaccounted for, which at $10

each, is equivalent to a Revenue loss of $280.

Visa on Passports.

4. Owing to the absence of any reference upon the Application Forms to the duplicate receipts or vice versa, a very laborious detailed check was carried out from 9th May, 1938, to 10th January, 1939, identifying from the names upon the forms with the receipts.

From Enclosure III it will be seen that there are 118 visa application forms filed upon which fees were presumably collected amounting to $1,155.78.

Also there are scheduled in Enclosure IV nineteen instances where receipts had been issued but no corresponding application forms could be traced. The total amount involved is $203.26.

In addition to the above there is an unidentifiable loss in that 117 application forms for the period examined are missing from their files. To some extent these missing forms would be accounted for by the procedure followed in dealing with